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How to Build a Compliance Calendar That Keeps You Ahead of Deadlines

  • Michael Vasey
  • Jul 25
  • 1 min read

Updated: Jul 30

For many business owners, staying compliant feels like a game of whack-a-mole. Just as you deal with one deadline, another pops up. A compliance calendar gives structure to that chaos - turning last-minute panics into manageable, predictable tasks.

Digital illustration of a laptop screen displaying a compliance calendar with colour-coded tasks for VAT Due, Companies House Filing, and Payroll Run, highlighting important business deadlines.

What Is a Compliance Calendar?


A compliance calendar is a schedule of important dates that relate to your company's legal, tax, and operational obligations - from submitting your annual accounts to renewing your insurance.


What Should Be on It?


  • Companies House deadlines (confirmation statement, accounts filing)

  • HMRC obligations (VAT returns, Corporation Tax, PAYE submissions)

  • Contract renewal reminders (insurance, software, leases)

  • Internal reviews (policy updates, staff contracts, data audits)


Tips for Making One That Works


  • Use a tool that suits you: Google Calendar, Notion, Excel - whatever's manageable

  • Set multiple reminders in advance (e.g. 30, 14, and 7 days before due)

  • Review it monthly to check what's coming up

  • Delegate tasks clearly if others are involved


Why It Matters


  • Avoid fines and penalties

  • Reduce mental clutter

  • Create consistency - especially if you're growing or onboarding new team members


Wrap-up:


A simple spreadsheet or shared calendar can go a long way in keeping you on top of your obligations. It doesn't need to be complicated - it just needs to exist.

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