Digital Filing That Works: Bringing Order to Your Cloud Storage Chaos
- Michael Vasey
- Jul 24
- 1 min read
Updated: Jul 30
You know the feeling. You're looking for that one PDF. Maybe it was in the "Client Stuff" folder? Or was it "Finance > 2025 > Misc"? Digital clutter builds up fast, and before long, your cloud storage feels like a digital junk drawer.
Why It Matters
You waste time hunting for things
You risk sharing the wrong version
Team onboarding becomes harder
File duplicaiton becomes a real issue
Signs You Need a Tidy-Up
You rely on a search more than navigation
There are multiple versions of the same document with no clear "final"
You avoid opening certain folders because they're overwhelming
How to Get Organised (Without Going Overboard)
Create a simple, shallow folder structure based on how you work
Use consistent naming: YYYY-MM-DD_Client_Project is a solid start
Archive rather than delete - but move it out of your working folders
Add a README or "Start Here" file to top-level folders for clarity
A Bonus Tip for Teams
Use shared drives or team spaces - not individual user folders. Your files should live in your business, not on someone's desktop.
If your digital files are slowing you down or stressing you out, I can help clean them up and put a system in place you'll actually use.
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